Schools have a duty to safeguard children in their care. An important part of this is considering how to ensure that pupils arrive and leave premises safely.
Every school should have clear policies and procedures about children being dropped off and collected to and from the school site, as part of their wider safeguarding responsibilities. These policies and procedures should reflect the age of the pupils and any additional needs they might have.
The policy should be shared with parents and carers when a child joins the school. Parents and carers should read and sign to confirm they have understood the policy and agree to follow it.
We’ve put together some information about what schools need to consider in the dropping off and picking up policy and procedures in order to keep children safe both before and after school. This information is aimed primarily at primary schools, but some of it may be useful for secondary schools and schools for children with special educational needs, additional needs and disabilities.
A vital part of keeping children safe is ensuring the school knows who is responsible for dropping off and picking up a child.
Gathering information from parents or carersOn enrolment to the school, schools should ask parents and carers to provide the following information for each child:
The school should use a secure system to store this information and update it on an annual basis.
Children travelling to and from school without adult supervisionThere is no law that states what age children may travel to and from school unsupervised. Parents and carers should make their decision based on their child’s maturity, ability and the safety and distance of the route to school.
Some schools advise parents and carers with children under the age of 8 to make sure they are accompanied by an adult or an older sibling.
To help parents and carers decide whether their child is ready to either stay at home or go out alone read our Home or out alone guide.
Older siblings accompanying a child to or from school on a parent or carer’s behalfThere is no law determining the age at which a sibling can accompany a child to school. It is ultimately up to parents and carers to decide whether they feel this is appropriate.
Factors that parents and carers should take into account include:
Some schools prefer not to send a child home with a sibling unless the sibling is aged 14 or older.
How to manage disputes about drop off and pick upProblems around who should be picking up or dropping off a child can arise when there are disputes between a number of adults claiming to have parental responsibility.
To help schools understand and deal with issues relating to parental responsibility each of the four nations has produced useful guidance.
Being late for pick up or not turning up at all can be a cause for concern, so procedures need to be in place to deal with this.
What happens if parents or carers are late to collect their child?Every school should have a procedure for late collection that all staff, parents and carers are fully aware of.
In the event of lateness for collection the school should:
If parents and carers have authorised someone else to collect the child, they may not always be aware the child is being collected late, so it’s important to keep them informed if this happens.
Persistent lateness might indicate that a parent is struggling to meet their child’s needs. Schools should contact parents or carers outlining their concerns. This should also be recorded as a safeguarding concern using the school’s safeguarding procedures.
If schools have ongoing concerns about a child’s welfare, they may need to make a referral to children’s social care so that the family can receive support.
What happens if parents and carers cannot collect the child?If parents, carers or other authorised people are not able to collect the child and have arranged for someone else to come instead, the parents or carers must notify the school as soon as possible. Identification may be required when the person comes to collect the child.
Some schools use a password system for collection of a child.
If nobody comes to collect the child, the school must make every effort to contact the parents, carers or authorised person whose details have been supplied. Schools may wish to stipulate a cut-off time after which they will apply child protection procedures and contact children’s social care.
Until the child is collected, they should stay at school in the care of two members of staff who have undergone the appropriate vetting and barring checks (one should preferably be the nominated child protection lead or deputy child protection lead).
School staff and volunteers should never:
The nominated child protection lead should make a full written report of the incident. This report should be added to the child’s safeguarding file. If appropriate, this report should also be shared with children’s social care.
What happens if someone else comes to collect a child?Schools should not allow children to go with any unauthorised person without first getting permission from parents or carers.
If a child’s social worker is planning to collect them from school, this should be agreed in advance by the child’s parents and carers.
If an unauthorised person arrives to collect the child, the school should contact the child’s legal guardian. If the school is unable to make contact with the child’s legal guardian, or the legal guardian does not give their permission, the school should explain that they are unable to release the child to anyone else without authorisation from the child’s legal guardian.
If an unauthorised person refuses to leave the premises, becomes aggressive or violent or attempts an unauthorised removal of the child then it may be necessary to contact the police. This should be recorded as a safeguarding concern using the school’s usual safeguarding procedures.
A safeguarding concern can arise at any time during the school day, so it’s vital that all members of staff know exactly what to do in this event.
If you think a child is in immediate danger, contact the police on 999. If you're worried about a child but they are not in immediate danger, you must share your concerns.
References
What to do if a child says they don’t want to go home?If a child discloses that they don’t want to go home because of abuse or neglect, then the school should follow their child protection procedures.
If a child discloses abuse to you, it's really important to:
There may be times when the school is worried that the adult collecting a child is under the influence of alcohol or drugs, or their behaviour otherwise suggests that they may not be in a fit state to safely look after the child.
In this case, the school should:
Repeated instances of an adult appearing unfit to provide safe care should be discussed with children’s social care.
If the school has immediate concerns about a child’s welfare, and an alternative family member or authorised person is not available to collect the child, the school has a duty to prioritise the welfare and safety of the child.
The school should attempt to keep the child on the premises until they have received guidance or support from children’s social care or the police on what action to take.
If, despite the school’s efforts the parent insists on taking the child, then the school should:
Other external organisations may need to be involved in drop off or pick up from school. It’s important to check they are also fulfilling their safeguarding responsibilities.
Activities on school premisesThe school’s procedures for dropping off and collecting pupils should apply to after school clubs on the school premises.
If your school allows other organisations to use your premises for activities or events, you have a responsibility to make sure they are taking the right steps to keep children safe.
This can include:
Whether by school bus, taxi or public transport, home to school travel is an integral part of the school system.
While it is the local authority’s responsibility to make home to school travel arrangements it’s also important for schools to support the local authority to deliver their home to school travel functions and ensure the safeguarding of children.
The relevant government guidance for each of the four nations is as follows:
For a brief overview of home to school transport contracts and safeguarding risks the Local Government Association has published a useful school transport guidance note for England and Wales (Local Government Association, 2022).
